Schema Proposal Configurations

Configure default reviewers, approval requirements, and more

This feature is only available with a GraphOS Enterprise plan.
You can test it out by signing up for a free Enterprise trial.

Org and graph admins can configure these aspects of schema proposals:

Configuration	Description
Permissions	Which roles can create and edit proposals
Default reviewers	Which team members are default reviewers and whether default reviewer approval is required
Required approvals	The minimum number of approvals needed for a proposal to achieve Approved status
Require reapprovals after revisions	Whether to require reapprovals after an approved proposal is revised
Description template	An editable description that prepopulates every new proposal created for the graph
Schema checks	Whether and how schema checks incorporate proposals
Notifications	Whether to send email notifications for proposal activity

Configurations are available on a graph's Settings page in GraphOS Studio.

ⓘ NOTE

Schema proposal configurations are on a per-graph basis—not per-organization or per-proposal. This includes notifications, which are sent on a per-graph, per-teammate basis.

Configure permissions and approvals

Permissions for proposal actions are set at the graph level with the following defaults:

Proposal Action	Org Admin	Graph Admin	Contributor	Observer / Documenter	Consumer
Change proposal status	✓	✓
Create proposals	✓	✓	✓	✓
Edit proposals	✓	✓	✓	✓
Add reviewers	✓	✓	✓	✓
View proposals	✓	✓	✓	✓	✓
Make comments	✓	✓	✓	✓	✓
Approve proposals	✓	✓	✓	✓	✓

Org and graph admins can configure which roles can create and edit proposals. Permissions for other proposal actions aren't configurable. Refer to the configuration reference table below for default and valid values.

Configuration reference

Configuration/ Default value	Description/ Valid values
Permissions Defaults: Create: `Observers` Edit: `Admins`	The minimum role required to create or edit proposals. `Observers` is the least restrictive setting and `Admins` the most restrictive. The `Observers` default for creating proposals means all organization members except Consumers and Billing Managers can create proposals. The `Admins` default for editing proposals means only org and graph admins can edit proposals they didn't create. Proposal authors can always edit their own proposals regardless of their role. Valid values: `Admins`, `Contributors`, `Documentors`, or `Observers`
Default reviewers Default: `None`	The team members automatically marked as reviewers once a proposal's status becomes Open for feedback. Valid values: Any member of your organization can be a default reviewer except for billing managers.
Required approvals Default: `3`	The minimum number of approvals a proposal must receive for its status to become Approved. Valid values: 1 - 6

ⓘ NOTE

Changing the number of required approvals may update the status of existing proposals that aren't Closed or Implemented. This depends on whether the current number of approvals meets the new number of required approvals. For example, a previously Approved proposal may become Open for feedback if it no longer meets the number of required approvals.

Require default reviewer approval

By default, any team member's approval can contribute to the minimum number of required approvals. Once you've added default reviewers, you can require at least one approval to come from a default reviewer by selecting Require at least one default reviewer for all proposals on this graph.

Require reapprovals

By default, if a proposal is revised after one or more approvals, the approved status stays. You can change this to withdraw approvals from revised proposals.

In your proposal settings, click Manage approval requirement, and select Withdraw previous approvals on new revisions. With this setting enabled, reviews are rerequested automatically from anyone who previously approved.

Configure description template

When you create a proposal, you can optionally include a description that appears on the proposal's Overview tab. Proposal descriptions support Markdown.

Setting a graph's Description template prepopulates the description for every new proposal any team member creates for the graph. Templates can help ensure that all proposal descriptions follow a particular format.

You can edit a prepopulated description during proposal creation and throughout the proposal process.

Configure schema checks

You can configure schema checks to include a Proposals task that verifies whether the changes a check is running on have matching and approved schema proposals.

Proposals check settings in GraphOS Studio

By default, the severity of this task is Off. You can select from the following severity levels:

(Default) With the severity set to Off, the proposals task isn't part of the checks that changes must pass for the schema check to succeed.
Setting the severity to Error means the proposals task fails when the change being checked isn't included in approved proposals.
Setting the severity to Warning means the proposals tasks can still pass even when the change being checked isn't included in approved proposals. However, warnings appear in the check run.

Integrating the Proposals task into schema checks strengthens schema governance when publishing changes. See the proposals implementation article for more information on how to use schema checks as part of your proposal workflow.

Notifications

By default, all team members receive email notifications for the following:

If you're selected as a reviewer on a proposal, whether because you are a default reviewer, or you've been manually selected
Whenever you are @mentioned in a comment

Additionally, the following roles receive email notifications for the following proposal actions:

	Comments	Saved Revisions	Status Changes	Reviews
Proposal author	✔️	✔️	✔️	✔️
Commenter	✔️ **	❌	❌	❌
Reviewer	❌	✔️	❌	❌
Proposal editor	❌	❌	❌	❌

ⓘ NOTE

**Commenters only receive notifications for new comments on threads that they've commented on. They don't receive notifications for all new comments on a proposal.

Notifications are cumulative. For example, if you comment on a particular thread and review a proposal, you get notifications for both new comments on the thread and saved revisions.

Turn off notifications

Notifications are enabled by default. To turn off your notifications, go to the schema proposal's overview page and click the bell icon.

Turning off schema proposal notifications in GraphOS Studio

To re-enable them, click the same bell icon.

ⓘ NOTE

Notifications are enabled on a per-team member, per-graph basis.

Overview

Propose Changes